Executive Assistant I

Job Title:
Requisition Number:
294 Country:
United States City:
Santa Clara State / Province:
California Secondary Country:
Secondary City:
Secondary State/Province:
Job Level:
Mid Career Full Time/Part Time/Intern:
Full-Time Education Required:
High school diploma or Equivalent Job Description:
As Executive Assistant to the Head of Human Resources you will:
. Perform a variety of administrative duties for an active Executive. . Anticipate obstacles and creatively unravel them. . Approach challenges with a solutions-minded perspective. . Demonstrate a professional, highly-energized, approachable attitude. . Perform successfully in high pressure situations with strict deadlines. . Coordinate with Head of HR's direct reports for various projects, routine and ad-hoc reports. . Possess professional phone etiquette, manage heavy scheduling of appointments with senior level professional both internally and externally. . Take ownership for coordinating travel arrangements, domestically and internationally. . Serve as point of contact to HR team and Sr. Executives on HR related matters. . Proofread and/or edit and send company-wide correspondence on behalf of Executive. . Assist with the budget planning process and help coordinate quarterly budget forecasts. . Prepare reports and presentations using PowerPoint, internal databases, and external resources. . Create expense reports and partner with A/P to ensure timely payments. . Handle a variety of phone requests by researching information and conducting some analysis. . Plan and assist with events, large meetings and various projects including Board of Directors meetings. . Partner with administrative teams across the organization on various projects requiring coordination efforts. Skills and Requirements:
. Must have excellent written and verbal communication skills and a professional demeanor, with customer service or similar experience preferred. . Great attention to detail. . Ability to anticipate change and react efficiently and expeditiously. . Maturity to handle confidential issues and communicate effectively with people of all levels. . Must excel under pressure and with changing deadlines. . Ability to prioritize and respond to multiple requests and to work independently, as well as in a team environment is essential. . Must be proficient with MS Office, 2007. . Minimum undergrad degree preferred. . A minimum of 5+ years of responsible administrative support in a dynamic fast paced environment. If you have proactive problem solving skills, excellent judgment, positive attitude, and superior organizational skills, you may have what it takes to excel in this position. SVB Job Category:
Administrative Support For 25 years, SVB Financial Group and its subsidiaries, including Silicon Valley Bank, have been dedicated to helping entrepreneurs succeed. SVB Financial Group is a financial holding company that serves companies in the technology, life science, private equity and premium wine industries. Offering diversified financial services through Silicon Valley Bank, SVB Analytics, SVB Capital, SVB Global and SVB Private Client Services, SVB Financial Group provides clients with commercial, investment, international and private banking services. The company also offers funds management, broker-dealer transactions, asset management and a full range of services for private equity companies, as well as the added value of its knowledge and networks worldwide. Headquartered in Santa Clara, Calif., SVB Financial Group operates through 27 offices in the U.S. and international operations in China, India, Israel and the United Kingdom. More information on the company can be found atwww.svb.com. SVB Financial Group is an equal opportunity employer var isResizable = false; var lsCTSubmit = true; var lsMVSubmit = true; function noOp() { } function createTarget(form) { _target = form.target; _colon = _target.indexOf(":"); if(_colon != -1) { form.target = _target.substring(0,_colon); form.args = _target.substring(_colon+1); } else if(typeof(form.args)=="undefined") { form.args = ""; } if(form.args.indexOf("{")!=-1) { _args = form.args.split("{"); form.args = _args[0]; for(var i = 1; i