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Administrative Assistant

Western Asset

Pasadena, CA, 91116, USA

Location:
US-CA-Pasadena Category:
Investment Support - Administrative Support How to Apply:
Interested in this opportunity? * Apply now!(preferred) * Email my friend this opportunity Opportunity Details:
Overview:
Overall responsibility for maintaining organized files and records for client statements and custodian statements for over 400 client accounts. Responsibilities:
* Reports to the Administrative Officer * Printing out custodian daily activity data for accounts * Collate and distribute all banks' activities reports to administrators * Photocopy bank statements and distribute to the Reconciliation Group with statements generated by the firm's proprietary software * Maintain log of month end preliminary and final reconciliation's preformed by the Reconciliation Group and distribute reconciliation packages to administrators * Print and distribute daily futures margin variation reports to administrators * Perform librarian-type function maintaining logs for all client statements and act as liaison for receiving requests for statement copies * Prepare start up folder * Archive all statements from the firm's proprietary software package and print hard copies for Client Service mailings * Maintain log of custodian statements received and apprise administrators of missing statements for prompt follow up * Update the archive for Office Services to send boxes to storage * Copy FWB's and custodian's Summary of Holdings for Finance Department * Prepare copies of generic statements of Client Service and Graphics Departments Qualifications:
* Strong organizational skills * Ability to multi-task * High energy * Very detail-oriented * Ability to use Microsoft Office applications Academic Qualifications:
Undergraduate degree. Experience may offset academic requirements.

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