Haiti Development Fund Administrative Assistant

Location:
US-NY-New York
Posted Date:
12/22/2011

HQ / Initiative:
William J. Clinton Foundation New York - All Openings
More information about this job:
Overview:

The primary purpose of this position is to provide administrative support to the Clinton Foundation Haiti Development Fund.
Responsibilities:

* Administration of the HFIS (Haiti Fund Information System) from the client and corporate perspective and maintain procedure manuals
* Responsible for managing loan payments from clients:
estimation of monthly payments, invoicing and collection
* Assist Management in the Agenda preparation of all committee meetings
* Book appointments, organize, schedule and follow-up with meetings for the Fund Manager
* Managing the filing of all documents:
accounting, corporate documents and client related
* Answer and screen incoming inquiries and respond appropriately
* Coordination of important dates index for Haiti Development Fund
Qualifications:

* Undergraduate degree preferred
* 5 years of Admin experience
* Ability to keep routine financial records and to prepare routine financial reports; ability to communicate effectively, verbally and in writing; ability to create effective working relationships with employees and other departments.
* Advanced Excel, Word and Power Point skills Strong verbal and written communication skills
* Preferred French or Creole helpful
* High level of judgment, discretion and tact when interacting with multinationals, and high profile individuals
* Must have excellent written and verbal communication skills and an ability to easily interact with others, especially members of senior staff

Physical and Other Requirements:
* Possible travel within the U.S. as well as Haiti, which may require walking distances, lifting & carrying luggage and boxes, and prolonged periods of sitting in tight quarters.
* Significant computer work, which may require repetitive motion, prolonged periods of sitting, and sustained visual and mental applications and demand.
* Occasional lifting of heavy objects, bending, pulling, collating/filing, and occasional lifting, carrying, and/or moving boxes, files, etc., some of which could be heavy or require the use of carts.

This position is overtime eligible.

William J. Clinton Foundation & Office of President Clinton are Equal Opportunity Employers.
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